Policy on Support and Opposition Letters

Any letters recieved will be kept as part of the Committee's offical legislative records and may be read into the record or reprinted. Letters may be submitted to the committee through the Advocacy Portal, through Fax, or mailed to us at Senate Elections & Constitutional Amendments Committee, 1020 N Street Rm. 533, Sacramento, CA 95814. 

Please note: Our letter deadline is the Wednesday before the hearing at 5 P.M. (unless otherwise stated). Letters received after the deadline may not be reflected in the analysis.

  • For exmaple, if a bill will be heard on Tuesday, March 28, the letter deadline is the Wednesday prior, March 22 at 5 p.m.
     
  • If you are using the Advocacy Portal you must submit your letter directly to our Committee. 
     
  • Letters should be dated as well as signed by a named individual responsible for that organization’s position on the bill in the signature section of the letter.
     
  • We will accept letters that are addressed to the author’s office and/or other Committees, but they must be specifically submitted to our Committee using one of the approved methods, as specified.
     
  • Letters must clearly indicate the position. Only positions in support or opposition of a bill will be listed in an analysis. Positions of conditional support or conditional opposition will not be listed in an analysis; this includes positions of “support if amended.” However, we will still accept these letters of conditional positions, review the content of the letters for our analyses, and these letters will become part of the Committee’s official bill file. 
     
  • It is the responsibility of the author’s office to ensure that all letters they receive regarding their bill are sent to our Committee directly through e-mail or the Advocacy Portal.
     
  • It is the responsibility of the organization/individual to submit an updated position letter to the Committee if their position on a bill changes. In the absence of an updated letter, the Committee will assume that the organization/individual’s position remains unchanged.
     
  • For letters from multiple organizations (coalition letters), provide the name of each organization signing the letter as well as a named individual responsible for that organization’s position in the signature section of the letter. If you do not list each specific organization in the letter they may not be reflected in the analysis. Additionally, you MUST list each and every organization on the coalition letter individually when submitting letters through the Advocacy Portal. Do not submit the letter multiple times under each organizations name, the Portal will allow you to numerically list them all under one submission.
     
  • Committee staff are not responsible for distributing letters to Committee Members' offices, authors' offices, or other committees. You are encouraged to email or mail your letter to each member individually. Please visit our homepage for a list of the members of the Senate Elections Committee.